Ask for any special requirements as a standard inclusion in all invitations
Discuss with the worker their preferred place to sit to enable them to participate most effectively in the meeting/training event. The person may choose a central position and/or towards the front of the room during meetings if hearing is almost the same in both ears or position with their ‘better’ ear towards the source of the sound. They may also choose to sit off to a side to enable them to angle to turn to see the whole room easily
For teleconference/online meetings use the video and captions whenever possible
Supply agendas notes and presentations in advance of all meetings and provide written notes quickly after meetings
Provide transcripts - available through various software applications
Use visual aids
Use a microphone in all meetings so ALL can hear
Meeting etiquette – speak one at a time and each use the microphone
