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How to get workers compensation insurance

Most employers in NSW are required to have a workers compensation insurance policy to help cover work related injuries or illness, unless they are exempt.

You can get a workers compensation policy through a licensed insurer after telling them

  • the total wages you have paid or expect to pay during a policy year
  • how many workers should be covered.

Step 1. Calculate your wages bill

Total wages includes:

  • salary/wages
  • overtime, shift and other allowances
  • over-award payments
  • bonuses or commissions
  • payments to working directors (including directors' fees), or amounts received instead of wages (including payments to family members)
  • payments to pieceworkers
  • payments for sick leave, public holidays and associated leave loadings
  • value of any substitutes for cash
  • employer paid or payable superannuation contributions (including the superannuation guarantee levy)
  • grossed-up value of fringe benefits (allowances subject to fringe benefits tax are counted at the grossed-up value, that is the value of the benefit multiplied by the relevant Australian Tax Office fringe benefit formula)
  • long service leave payments (including lump sum payments instead of long service leave)
  • termination payments (lump sum payments in respect of annual leave, long service leave, sick leave and related leave loadings)
  • trust distributions to workers where the distribution is in lieu of wages for work done for the trust.

Wages do not include:

GST components to worker payments. More information about payments can be found in the wages definition manual.

Step 2. Count your workers

There are many types of workers and contractors who may be required to be covered by your workers compensation policy.

Make sure you count all workers and ‘deemed workers’, which are listed in Schedule 1 of the Workplace Injury Management and Workers Compensation Act 1998.

The worker status tool can help guide you in the determining the status of your workers.

If you’re unsure, you will need to apply for a private ruling.

Even if even if a private ruling found the claimant was not a worker, an employer can still be exposed to a workers compensation claim or claims-related matter.

Step 3. Contact a licensed insurer

To apply for workers compensation insurance, contact a licensed insurer from the list below.

Tell them how much you have paid or expect to pay in wages, and how many workers need to be covered.

Most businesses obtain insurance through icare or through a specialised insurer for their industry.

If you’re a larger employer, you may consider applying to become a self-insurer to manage your own workers compensation claims.

List of insurers

The below insurers are licensed to provide workers compensation insurance in NSW.

The Nominal Insurer (for all industries except coal)

Most employers can only take out workers compensation insurance through icare (as the Nominal Insurer).

The Nominal Insurer, icare, can offer policies for all industries except coal.

The Nominal Insurer contracts insurance agents to manage policies and claims on its behalf. Those agents are:

  • Employers Mutual NSW Limited
  • Allianz Australia Worker’s Compensation (NSW) Limited
  • GIO General Limited

For more information, contact icare on:

Treasury Managed Fund (for government agencies)

The Treasury Managed Fund provides coverage to government agencies. It is administered by the State Insurance Corporation and managed by icare.

The TMF claims managers are:

  • Allianz Australia Insurance Limited
  • Employers Mutual Limited
  • QBE Insurance (Australia) Limited (QBE).

For more information, contact icare on:

Specialised (industry) insurers

Guild

Licensed to provide workers compensation insurance to:

* pharmacies operating in NSW

* employers providing child care services

Phone 1800810 213

Email: sydneybcmailbox@guildinsurance.com.au

Website: www.guildinsurance.com.au

HEM

Licensed to provide workers compensation insurance to the NSW accommodation and hospitality industries including, pubs, bars, taverns and clubs.

Phone: 8251 9069

Email: info@hotelemployersmutual.com.au

Website: www.hotelemployersmutual.com.au

Coal mines insurance Pty Ltd

Licensed to provide workers compensation insurance to employers in the coal industry under the Coal Industry Act 2001.

Phone: 8270 3257

Email: policyservices@coalservices.com.au

Website: www.coalminesinsurance.com.au [OR IS IT https://www.coalservices.com.au/mining/workers-compensation-insurance/ ?]

StateCover Mutual

Licensed to provide workers compensation insurance to local councils in NSW.

Phone: 8235 2800

Email: memberservices@statecover.net.au

Website: statecover.worldsecuresystems.com/about

Racing NSW

Licensed to provide workers compensation insurance to employers whose main business or industrial activity concern activities undertaken by registered race clubs and licensed trainers in the NSW thoroughbred racing and training industry.

phone: 9551 7500

email: racing@racingnsw.com.au

website: www.racingnsw.com.au/default.aspx

Find out how to apply to become a specialised insurer

Catholic Churches Insurance Limited

Licensed to provide workers compensation insurance to employers whose main business or industrial activity applies to the Roman Catholic Church and its religious institutions.

Website: www.ccinsurance.org.au

Self-insurers

Self-insurers are employers approved by SIRA to manage their own workers compensation claims.

Self-insurers

Self-insurers are employers approved by SIRA to manage their own workers compensation claims.

They include:

  • 3M Australia Pty Limited
  • Ausgrid Management Pty Ltd
  • Austube Mills Pty Ltd
  • BOC Limited
  • Broadspectrum (Australia) Pty Ltd
  • Campbelltown City Council
  • Canterbury-Bankstown Council
  • Central Coast Council
  • Commonwealth Steel Company Pty Ltd
  • Council of the City of Blacktown
  • Council of the City of Lake Macquarie
  • Council of the City of Newcastle
  • Council of the City of Sydney
  • Council of the City of Wollongong
  • Endeavour Energy Network Management Pty Ltd
  • Fairfield City Council
  • Fletcher International Exports Pty Limited
  • Hawkesbury City Council
  • Inghams Enterprises Pty Limited
  • ISS Property Services Pty Ltd
  • Liverpool City Council
  • Mars Australia Pty Ltd
  • Northern Beaches Council
  • NSW Trains
  • OneSteel Recycling Pty Ltd
  • Pacific National (NSW) Pty Ltd
  • Qantas Airways Limited
  • Shoalhaven City Council
  • Southern Meats Pty Limited
  • Sutherland Shire Council
  • Sydney Trains
  • Tomago Aluminium Company Pty Ltd
  • Transport Service of NSW (STA Group)
  • University of New South Wales
  • University of Wollongong
  • Veolia Environmental Services (Australia) Pty Limited
  • Westpac Banking Corporation

Find out how to apply to become a self-insurer

Group self-insurers

  • Australia and New Zealand Banking Group Limited
  • Bluescope Steel Limited
  • Boral Limited
  • Brambles Industries Limited
  • Brickworks Limited
  • Coca-Cola Amatil Limited
  • Coles Group Limited
  • Colin Joss & Co Pty Limited
  • CSR Limited
  • Healius Limited
  • Holcim (Australia) Holdings Pty Limited
  • JELD-WEN Australia Pty Limited
  • Liberty OneSteel (Manufacturing) Pty Limited
  • McDonald's Australia Holdings Limited
  • Myer Holdings Limited
  • Northern Co-operative Meat Company Limited
  • OneSteel Trading Pty Ltd
  • Persol Australia Holdings Ltd
  • RGF Staffing Melbourne One Pty Ltd
  • The Star Entertainment Group Ltd
  • Toll Holdings Limited
  • Unilever Australia (Holdings) Pty Ltd
  • Wesfarmers Retail Holdings Pty Ltd
  • Woolworths Group Ltd

Find out how to apply to become a self-insurer.